Data Protection and Privacy Policy

Data Protection Policy

The Guildford Diocesan Guild of Church Bell Ringers and its Districts (hereinafter called ‘The Guild’) maintains data in relation to its members. This may include names, towers to which members are attached, addresses, telephone numbers, e-mail addresses, photographs, and ringing records. The lawful basis on which this data is processed is for the legitimate interests of the Guild. Permanent records of ringing performances may be kept by the Guild and may be submitted to organisations that keep and publish such records. Anyone requiring access to the data concerning themselves should contact the Guild Secretary. Anyone who does not wish their details to be kept on any of the databases or published in the Guild’s Annual Report should inform the Guild Secretary in writing.

Internet Privacy Policy
The internet privacy policy for all websites associated with the domain which is the property of The Guildford Diocesan Guild of Church Bell Ringers, is described below.

We take the privacy of all visitors to our websites very seriously and therefore set out in this privacy policy our position regarding certain privacy matters and the use of cookies on our websites.

1. Information we collect
You do not need to provide any personal information to use our websites. However in the course of operating our websites we may collect and process the following data about you:

• Details of your visits to our Website and the resources that you access including, but not limited to, traffic data, location data, weblog statistics and other communication data.

• Information that you chose to provide by filling in forms on our Websites, such as when you apply for membership, a training course or register to receive information such as a newsletter or contact us via a published email address or contact form for any reason.

2. Privacy
Personal information submitted by you on our websites will be transmitted and stored electronically.

Information submitted by you will only be used for the purpose for which it was provided.

We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.

However in submitting personal information to us you acknowledge and accept that the transmission of information over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet. Furthermore, you accept and consent to the information being transmitted through, or accessed in, a country to which the General Data Protection Regulation does not apply.

If you are in anyway concerned about the privacy of the personal information you are submitting to us on the internet we recommend you contact us to discuss alternative methods of transmission, but we do not guarantee that such alternatives will be available.

3. Use of cookies
Cookies are small files that may be downloaded to your computer automatically when you visit our websites. Cookie files are stored on the hard drive of your computer and contain information that may be used for the purpose of gathering information about your computer and your general internet use.

Such information will not identify you personally; it is statistical data about our visitors and their use of our site and general internet use.

The Guild has no direct control over the information that is collected by means of these cookies.

The Guild may use the data collected by third parties to analyse how visitors interact with the websites so that we can continue to develop and improve our services.

You may wish to restrict the use of cookies, or completely prevent them from being set. Most browsers provide for ways to control cookie behaviour such as the length of time they are stored – either through built-in functionality or by utilising third party plugins.

It is important to note that restricting or disabling the use of cookies can limit the functionality of our websites, or prevent them from working correctly at all.

To find out more on how to manage and delete cookies, visit

4. Third party links
You might find links to third party websites on our websites. These websites should have their own privacy policies which you should check. We do not accept any responsibility or liability for their policies whatsoever as we have no control over them.

5. Email Contact Groups
The Guild maintains a number of Email Contact Groups hosted by third parties such as Google and Yahoo. The Guild operates all such groups in strict accordance with this privacy policy. The purpose of these groups is to allow discussion and information exchange between members. Members must opt-in to become a member of such a Group and they may opt-out or restrict messages at any time.

6. Guild Report
In the printed Guild Report, names of members are listed for each tower and contact details are listed for officers and tower contacts.  In the past, female members have been given titles such as Miss, Ms, Mrs.  In future the details of all members will be printed as presented by each District Secretary and members should contact their District Secretary if they wish to change the presentation of their personal details.

7. Contacting us
We welcome any queries, comments or requests you may have regarding this policy. Please do not hesitate to contact us at .